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Terms & Conditions


1. Definitions

In this Agreement, unless the context expressly provides otherwise, the following definitions shall apply:

  • “MICA Meet & Assist” – MICA Meet & Assist GmbH, and its parent, affiliate, associate, and subsidiary companies trading as MICA Meet & Assist, or any other trading name as may apply.

  • “Service” – any Meet & Greet service, chauffeur transportation service or concierge service arranged by MICA Meet & Assist.

  • “Client” – the person, organization or entity who requests and books the Service.

  • “Booking” – reservation/engagement of Service which the Client paid and MICA Meet & Assist confirmed.

  • “Passenger(s)” – the person(s) to whom the Service is delivered.

  • “Greeter(s)” – local airport agent(s) engaged as subcontractor(s) by MICA Meet & Assist and representing MICA Meet & Assist by delivering the Service to the Passenger.

  • “Driver(s)” – authorised chauffeur(s) carrying out MICA Meet & Assist’s transportation services.

  • “Service Time” – For Meet & Greet services, the Service Time corresponds to the time of the meeting between the Greeter and the Passenger. For chauffeur transportation services, the Service time corresponds to the time of the Passenger’s pick-up.

  • “Service Place” – The place where the Service is scheduled to start, according to the standard procedure of MICA Meet & Assist’s Service or according to the direct arrangements between the Passenger and the Agent or the Driver.

  • “Prohibited Goods” – any goods which are or may be illegal or prohibited under the laws of the country in which the Service is being provided, including noxious, dangerous, hazardous, flammable or explosive goods.

  • “Conditions” – the terms and conditions hereby indicated and any special terms and conditions agreed in writing between the parties.

2. Terms of use

Any user of https://mica-assist.com/ agrees to be legally bound by these Conditions, which shall take effect immediately. If the user does not agree to be legally bound by all the following Conditions, he/she is not to access https://mica-assist.com/ and/or use the Services of MICA Meet & Assist.

3. Client’s undertakings and obligations

3.1. General information or rates provided on the phone by MICA Meet & Assist to the Client are not binding. The Client is to submit requests for bookings exclusively in written form, through MICA Meet & Assist’s email address info@mica-assist.com or using the request form implemented on the website https://mica-assist.com/

3.2. All Services must be booked at least 72 hours before the Service Time. MICA Meet & Assist reserves the right to decline requests coming less than 72 hours before the Service Time or to apply last minute surcharges.

3.3. It is the Client’s responsibility to book a Service that allows the requested formalities to be completed in good time. In case of an airport Meet & Greet Service on transit (connection), the Client must make sure that the connection time, i.e. the time between the arriving flight and the departing flight of the Passenger, is of reasonable length; MICA Meet & Assist will not be held responsible of any missed connection.

3.4. When making a Booking with MICA Meet & Assist, It is the Client’s responsibility to provide all the requested information, inter alia the flight number, the Service date, the airport(s) of interest, the Passengers’ names and passport data or the data of other travel documents, and to verify the correctness of such information.

3.5. For Services which require the Client to provide the phone number of the Passenger and/or of their driver, it is the Client’s responsibility to ensure that these contacts are provided in advance and that they are correct and operational on the Service day.

3.6. It is the Client’s responsibility to inform MICA Meet & Assist about the exact number and full names of all Passengers to whom the requested Service must be delivered. The Greeter reserves the right to refuse Service to Passengers whose names had not been communicated before; should such Passengers receive the Service in part or in full, MICA Meet & Assist will be entitled to present the Client with adequate surcharges which the Client commits to settling immediately.

3.7. It is the Client’s responsibility to inform MICA Meet & Assist about the presence of children, infants or toddlers among the Passengers as this may influence the delivery of the Service.

3.8. It is the Client’s responsibility to inform MICA Meet & Assist about the presence of any disabled or ill person among the Passengers as this may influence the delivery of the Service.

3.9. In case Porter services are requested, it is the Client’s responsibility at the moment of the booking to advise MICA Meet & Assist about excessive quantities of luggage (over 4 pieces) and / or about particularly large or heavy pieces of luggage.

3.10. The Client acknowledges that MICA Meet & Assist will not be held responsible for any issues caused by incorrect or insufficient information provided by the Client and/or the passenger.

3.11. In case the Passenger cannot locate the Greeter/the Driver at the agreed Service Time and Place, the Passenger or the Client must contact MICA Meet & Assist at the emergency number provided by MICA Meet & Assist at the time of the Service confirmation and ask for immediate assistance. The Client acknowledges that failure to do so may lead to the Service being marked as an instance of “no-show”.

3.12. It is the Client’s responsibility to immediately inform MICA Meet & Assist about any circumstance that may alter the Service Time and place, for example

  • if the flight is rescheduled or cancelled before its departure, or

  • if a significant delay to departure occurs before boarding, or

  • if the flight is changed to a different flight number and/or a new carrier.

3.13. The Client acknowledges that the use of MICA Meet & Assist’s Services does not generally exempt passengers from obligatory government measures or requirements such as aviation security checks, passport and customs checks.

3.14. The client accepts that MICA Meet & Assist and the Greeter are not responsible for the outcome of the immigration/Customs clearance, for the approval of the Passenger’s entry visa and/or of any other travel document. It is solely the Passenger’s responsibility to hold all of the documents required for the clearance of the applicable airport formalities. If the Passenger is unable to clear Customs or any other mandatory formality, MICA Meet & Assist will not be held responsible.

3.15. It is the Client’s responsibility to declare in advance any Prohibited Goods that will be carried. The Client acknowledges that MICA Meet & Assist and its Greeter is under no obligation to provide Services to Passengers in possession of such Prohibited Goods. The Client agrees to (i) indemnify MICA Meet & Assist and Greeter against and (ii) hold MICA Meet & Assist and the Greeter harmless from any penalty, loss, damage, claim, cost or expense which MICA Meet & Assist or the Greeter may incur directly or indirectly as a result of any breach of this requirement.

3.16. MICA Meet & Assist and its Greeters and Drivers reserve the right to refuse Service to

  • any Passenger who appears to be under the influence of drugs/alcohol, and/or

  • any Passenger whose behaviour is perceived to be a threat to the driver, Greeter, other persons, vehicle or any other property, and / or

  • any Passenger who refuses to follow the rules of the airport and / or of the country where the Service is requested.

In such situations, the Service will be voided and no refund will be granted to the Client.

3.17. It is the Client’s responsibility to settle any outstanding payments with MICA Meet & Assist before making any new Booking of MICA Meet & Assist’s Services. The Client acknowledges that MICA Meet & Assist is entitled to decline or void any Bookings made by Clients who refuse or neglect to settle their outstanding payments.

4. Product & Services

4.1. MICA Meet & Assist will engage and dispatch local resources, referred to herein as Greeters or Drivers, to perform all or parts of the Service requested by the Client.

4.2. The Service will normally begin when the Greeter / Driver dispatched by MICA Meet & Assist meets the Passenger at the meeting point specified to the Client at the moment of the booking and will normally end when the Greeter / Driver leaves the Passenger.

4.3. If not otherwise specified, an airport Meet & Greet Service on arrival entitles to a maximum Service time of 1 (one) hour, starting from the scheduled time of arrival of the flight advised by the Client at the moment of the Booking. If the maximum Service time is exceeded, surcharges may occur.

4.4. If not otherwise specified, an airport Meet & Greet Service on departure entitles to a maximum Service time of 2 (two) hours, counted backwards from the scheduled time of departure of the flight advised by the client at the moment of the Booking. If the maximum Service time is exceeded, surcharges may occur.

4.5. If not otherwise specified, an airport Meet & Greet Service on transit entitles to a maximum Service time of 3 (three) Hours, starting from the scheduled time of arrival of the inbound flight advised by the Client at the moment of the Booking. If the maximum Service time is exceeded, surcharges may occur.

4.6. The Greeter provides the Passenger with Fast Track or any fashion of expedited or priority passage through airport formalities wherever available, requested by the Client and allowed by the relevant airport Authorities.

4.7. Airside access may be subject to security restrictions at some airports or in particular circumstances. It will be MICA Meet & Assist’s responsibility to promptly advise the Client if this is the case.

4.8. Porterage, i.e. assistance with the carriage of the luggage, may be pre arranged at a discretionary rate based on the quantity of luggage. If not indicated otherwise, a maximum of 3 (three) standard pieces of checked luggage is handled by 1 (one) person, who, depending on the Service location, may be a separate baggage porter specifically appointed to this task or the same Greeter in charge of the Meet & Greet Service. In compliance with security regulations, porterage can only be provided in the following areas:

  • on arrival: from the baggage claim hall to the outside parking area;

  • on departure: from the outside parking area/terminal entrance to the airline bag drop-off;

  • in transit (if the luggage must be collected and rechecked): from the baggage claim hall to the airline bag drop-off counters.

4.9. Lounge access may be pre arranged to Passengers who opt for this paid service. Lounge availability is, however, limited and determined by the norms of the airport and the airlines; it is MICA Meet & Assist responsibility to verify the availability of the requested lounge access and inform the Client accordingly.

5. Pricing & Inclusions/Exclusions

5.1. The prices quoted by MICA Meet & Assist are based on MICA Meet & Assist’s tariff at the time of quoting and include all knowable charges for the Service that is offered by MICA Meet & Assist in response to the request submitted by the Client. Prices may not include foreign departure tax, Immigration clearance charges i.e. Visa fee, security fees or fines, port charges, customs, immigration, passenger-facility charges, airline fees or international transportation tax.

5.2. Prices may change until a Booking is confirmed. MICA Meet & Assist will not change the price of a Booking after this has been confirmed to the Client, regardless of how much time remains until the Service date, unless in the event of a Booking amendment (see § 5.3.).

5.3. Prices do not include provision for any additional product unless explicitly stated as included at the moment of the Service booking. MICA Meet & Assist reserves the right to bill the Client with surcharges for any additional services explicitly requested and obtained by the Passenger as the service is ongoing, such as electric buggy usage, porter services, lounge access, Tax-Refund assistance, additional Service time or additional road stops and the Client commits to providing immediate payment.

5.4. Tips/gratuities to Greeters / Drivers are not included in the prices and remain at the Passenger’s discretion.

5.5. All prices outlined by MICA Meet & Assist are in EUR. In case of a Client with a bank account and/or a card in a currency other than EUR, MICA Meet & Assist cannot know or influence the exchange rate and policies applied by the Client’s bank or card merchant. Therefore, MICA Meet & Assist will not be held responsible for any differences which may occur between the prices charged by MICA Meet & Assist and the final amount resulting in the Client’s bank account or credit card statement.

6. Booking confirmation

6.1. For every Booking, MICA Meet & Assist requires a guarantee in the form of a down payment which the client is to settle at the time of the Booking through the secured online payment link provided by MICA Meet & Assist.

6.2. A Booking may be deemed confirmed when:

  • the Client has agreed to the quote proposed as well as to MICA Meet & Assist’s Conditions; and

  • MICA Meet & Assist has received a full prepayment for the requested Service; and

  • MICA Meet & Assist has issued and sent to the Client an email Booking confirmation stating the details of the Booking.

6.3. It is the Client’s responsibility to check the email Booking confirmation sent by MICA Meet & Assist with regard to its correctness and contact MICA Meet & Assist immediately in case of any errors or omissions.

6.4. The confirmation of a Booking and the provision of a Service are possible only by prior permission of the local Customs or Border Control authorities. It is at the discretion of said authorities to deny or revoke such permission for security reasons, in which case MICA Meet & Assist will promptly advise the Client about the impossibility to provide the requested Service.

6.5. Should MICA Meet & Assist be unable to provide a Booking confirmation because of its own Greeter / Driver unavailability or because the local Customs or Border Control authorities do not allow the Service to be provided (see § 6.4.), MICA Meet & Assist will not apply any cost and will refund any amounts which may have been paid by the Client for the Booking in object.

6.6. Should MICA Meet & Assist be unable to provide a Booking confirmation because the same Service, at the same Service Time and Place, for the same Passengers has been booked with a third party, i.e. in case of a double Booking, MICA Meet & Assist reserves the right to charge the Client with a fee ranging between 5% and 10% of the cost of the Booking in object.

6.7. If the Client operates a chargeback, i.e. a dispute of a charge previously made on the credit/debit card, and this chargeback, at the end of the dispute process, is deemed unjustified by the Client’s bank, MICA Meet & Assist reserves the right to charge the Client with a EUR 100.00 fee for MICA Meet & Assist’s handling of this dispute. Examples of unjustified chargebacks are (i) if the Client issues a frivolous, false or unjustified complaint, (ii) if the Client starts an unwarranted dispute with his / her credit card company, (iii) if the Client refuses to pay for a properly delivered Service and any charges thereto, (iv) if the Client refuses to pay properly due Fees for additional services, late booking Fees, amendment, cancellation or no-show charges.

6.8. Refunds of amounts paid with debit or credit cards are exclusively possible upon the following conditions:

  • the amount must be eligible for a refund according to the conditions of the Booking in object, and

  • the refund must be made to the same card used for the original payment.

MICA Meet & Assist reserves the right to charge a processing fee corresponding to the 5% of the refunded amount as compensation for the costs generated by the refund procedure.

6.9. The Greeters and the Drivers in charge of the Services are have no competence whatsoever in matters concerning payments, fees, surcharges, Booking Terms & Conditions. No statement made by a Greeter or a Driver in this regard has any validity unless validated in written form by the Director or Staff of MICA Meet & Assist. As such, MICA Meet & Assist will disregard any request for discounts, partial / total refunds or similar favourable treatments addressed to MICA Meet & Assist by the Client based on any factual or alleged statements made by Greeters / Drivers upon the provision of a Service.

6.10. No direct payment to the Greeter / Driver for any Service is possible before, during or after the Service time.

7. Booking changes, cancellations, no-shows

7.1. If not indicated otherwise, MICA Meet & Assist may accept changes to a previously confirmed Booking. Booking changes include, but are not limited to:

  • a change of the Service date and/or time;

  • a change of the flight number;

  • a change in the number of Passengers to whom the Service must be provided.

7.2. Booking changes are possible only provided that they are compatible with the schedule of the staff in charge of the Service and do not conflict with the norms of the airport or the country where the Service must be provided.

7.3. A request for a Booking change will be processed by MICA Meet & Assist only provided that

  • it is submitted by the Client to MICA Meet & Assist in written form, and

  • it is submitted by the Client to MICA Meet & Assist before the Service time of the original Booking, and

  • it includes the new Booking details and schedule in a full and clear fashion.

7.4. Booking cancellations made before the scheduled Service time are subject to the following cancellation terms:

• if the cancellation is made more than 96 hours before the scheduled Service time, no cancellation fees apply;

• if the cancellation is made between 96 hours and 72 hours before the scheduled Service time, a 25% cancellation fee applies;

• if the cancellation is made between 72 hours and 48 hours before the scheduled Service time, a 50% cancellation fee applies;

• if the cancellation is made less than 48 hours before the scheduled Service time, a 100% cancellation fee applies.

7.5. MICA Meet & Assist may in exceptional cases apply cancellation terms which differ from those listed in § 7.4. Should this be the case, MICA Meet & Assist will, upon quoting, duly inform the Client about such alternate cancellation terms, which will consequently supersede those listed in § 7.4.

7.6. All Bookings must be bound to a specific date, time and location. Under no circumstances can a previously confirmed Booking, or any amount paid for it, be left on hold for an indefinite period of time.

7.7. A complete change of the Passenger list of an existing Booking is not possible. Should a Service be required for a completely different Passenger list than the one presented for an existing Booking, the existing booking must be cancelled and a new Booking must be made. The cancellation of the existing Booking may be subject to fees according to the cancellation terms specified in § 7.4. or, if alternate cancellation terms were presented to the Client upon quoting, to said alternate cancellation terms.

7.8. It is not possible to change the date and/or the time of a previously confirmed Service when there are less than 48 hours before the original Service time. If the Client requires a Service on a different date and/or at a different time than those previously confirmed, the existing Booking must be cancelled and a new Booking must be made. The cancellation of the existing Booking may be subject to fees according to the cancellation terms specified in § 7.4. or, if alternate cancellation terms were presented to the Client upon quoting, to said alternate cancellation terms.

7.9. The removal of one or more Passengers from a confirmed Booking is subject to the cancellation terms specified in § 7.4. or, if alternate cancellation terms were presented to the Client upon quoting, to said alternate cancellation terms.

7.10. A Booking cancellation or a Booking change may be deemed confirmed only when confirmed by MICA Meet & Assist in written form.

7.11. Should a Booking cancellation occur as the consequence of the impossibility, on behalf of MICA Meet & Assist, to confirm a Booking change, the booking cancellation will be subject to the standard cancellation terms specified in § 7.4. or, if alternate cancellation terms were presented to the Client upon quoting, to said alternate cancellation terms.

7.12. If the Passenger fails to appear at the scheduled meeting time and spot, the service will be regarded as a “no-show” and MICA Meet & Assist will charge the full amount of the Booking to the client, without any possibility of refund or compensation.

7.13. If the Passenger elects to decline or terminate the service for whatever reason while being met or assisted by the Greeter/Driver, no refund will be granted by MICA Meet & Assist.

7.14. The terms of MICA Meet & Assist on Booking cancellations and changes apply regardless of the reason which may have prompted the Client to request a Booking cancellation or change, be it by the Client’s will or because of external factors such as weather issues, flight cancellations operated by the airline, modifications in the flight schedules operated by the airline or modifications in the flight reservations operated by the airline.

8. Complaints and disputes

8.1. Any complaint or dispute regarding the provision of a Service should be notified to MICA Meet & Assist in writing within 14 days of the Service date. MICA Meet & Assist reserves the right not to investigate any complaint received later than 14 days after the Service date.

8.2. MICA Meet & Assist reserves the right not to investigate any complaint deriving from the misinterpretation of the title, description and/or documentation of the Services on behalf of the Client.

9. Declaration

9.1. By making a booking with MICA Meet & Assist, the Client acknowledges to have read, understood and accepted in full all the Conditions listed hereby.

9.2. The Client agrees to exclude MICA Meet & Assist from any liability arising out of, in relation to or in connection with the carriage of any Prohibited Goods and / or any illegal or prohibited action or behaviour by the Passenger during the period of the Service.

9.3. The Client acknowledges to have not entered into this contract relying upon any representation properly made by or on behalf of MICA Meet & Assist and have not relied upon any correspondence, web content, written or verbal statement or sales literature issued by a third party independently or on behalf of MICA Meet & Assist.

9.4. The Client acknowledges to have freely accepted these Conditions in the knowledge that the liability of MICA Meet & Assist is to be limited in accordance with these Conditions.

9.5. The Client acknowledges that these Conditions, subject to and together with any variation agreed in writing between the Client and the director(s) of MICA Meet & Assist, shall constitute the entire contract between MICA Meet & Assist and the Client and shall override or supersede any previous contract or arrangement between MICA Meet & Assist and the Client and in particular shall operate to the exclusion of any terms and conditions at any time imposed by the Client in writing or verbally, and shall supersede any earlier version of these terms and conditions.

9.6. By proceeding with the payment, the Client confirms having received, read and accepted the current version of these Terms & Conditions. Payment of the service fee constitutes full legal acceptance of this Agreement.



10. Use of the Website

10.1 If you do not agree to the following terms of use, please refrain from using the website https://mica-assist.com/ or the Services offered by MICA Meet & Assist.

10.2. You agree not to use, reproduce, republish, download, post, broadcast, transmit, make available to the public, or otherwise use https://mica-assist.com/ content (inclusive of text, images, logos, icons, URLs, pricing information, etc.) in any way except for your own personal, non-commercial use.

10.3. You agree to use https://mica-assist.com/ only for lawful purposes, and in a way that does not infringe the rights of, restrict or inhibit anyone else’s use of https://mica-assist.com/. Your use of https://mica-assist.com/ is intended for personal, non-commercial use and/or to make legitimate requests to book the products or services offered.

10.4. You agree not to use this site to make any speculative, false or fraudulent requests.

10.5. You agree not to use robots or other automated means to access this site, unless specifically permitted by MICA Meet & Assist.

10.6. Generally, MICA Meet & Assist will use the personal data which you have provided to us for the purposes of fulfilling your application for any of its services and products and for understanding how it can improve our services to you.

10.7. Websites that have links on our site may collect personally identifiable information about you. The data protection practices of those websites linked to MICA Meet & Assist are not covered by this policy statement. You are advised to check the data protection policies of these third party websites yourself before using those sites.

10.8. MICA Meet & Assist may disclose user information when required by the law.

10.9. MICA Meet & Assist has made every possible effort to secure https://mica-assist.com/ for your protection including security certifications but cannot warrant against any unlawful hacking or leak of information from the internet. MICA Meet & Assist cannot ensure or warrant the security of any information you transmit to us via the internet, and you do so at your own risk. Once we have received your transmission, MICA Meet & Assist will use its best efforts to ensure its security on our systems.

11. Disclaimers & Limitations of Liability

11.1. MICA Meet & Assist accepts no responsibility for the cost, loss or damage to any luggage or property transported during the provision of a Service, regardless of how such a loss or damage may be caused.

11.2. The full liability of MICA Meet & Assist in relation to the Client under all and any circumstances, including the non-performance of the service booked by the Client, shall be limited to a sum equal to and not exceeding the charges paid by the Client to MICA Meet & Assist for the Service affected.

11.3. If MICA Meet & Assist or the Greeter / Driver in charge of a Service booked by the Client should be found liable for any loss, injury or damage which arises out of or is in any way connected with any of the herein described functions, MICA Meet & Assist or the Greeter / Driver‘s liability shall in no event exceed the maximum insurance cover held by MICA Meet & Assist or the Greeter / Driver, whichever is the lesser.

11.4. Under no circumstances will MICA Meet & Assist or its Greeters, affiliates, suppliers, and/or distributors be liable for any of the following losses or damage (whether such losses where foreseen, foreseeable, known or otherwise): (a) loss of data; (b) loss of revenue or anticipated profits; (c) loss of business; (d) loss of opportunity; (e) loss of goodwill or injury to reputation; (f) losses suffered by third parties; or (g) any indirect, consequential, special or exemplary damages arising from the use of the https://mica-assist.com/ website or MICA Meet & Assist Products or Services regardless of the form of action.

11.5. MICA Meet & Assist will not be liable for any of its own or its Greeter’s failure to perform its obligations and/or any cost, loss or damage which results directly or indirectly from any cause or circumstance which is beyond MICA Meet & Assist’s reasonable control. Without limiting the generality of the foregoing, the following shall be regarded as such “Force Majeure” circumstances: explosion, fog, flood, extreme weather, typhoons, cyclones, hurricanes, fire, epidemic, major road closures, state/diplomatic visits; war, hostilities, embargo, blockade, invasion, riot, revolution, civil disturbance, or acts of terrorism, ash cloud, strikes, lockouts or boycotts, labour dispute (but not of Greeter’s own workforce) which involves stoppage of work; acts or restrictions or regulations or by-laws, revocation of or refusal to grant a licence or permit, seizure under legal process, prohibitions, or measures of any kind on the part of any governmental or regulatory authority (including a bona fide airport authority), or temporary suspension of access to any part of an airport where access is required to provide the Service, or failure of a utility service (including but not limited to electricity, gas, water, internet, or telecommunications).

11.6. MICA Meet & Assist does not guarantee that the functionality, content or information displayed on https://mica-assist.com/ or any MICA Meet & Assist affiliated website will be uninterrupted or error free, that defects will be immediately corrected, or that https://mica-assist.com/ or the servers which contain it are free of viruses or bugs.

11.7. MICA Meet & Assist strongly recommends that the Client or the Passenger purchase a comprehensive travel insurance policy covering charges the passenger will incur in the event of delays, cancellations or voluntary or involuntary changes to flights, changes in airport conditions, extended driving times and lost or damaged baggage.

12. Various

12.1. These Conditions may be modified by MICA Meet & Assist from time to time without prior notice. The subsisting and applicable Conditions are available by request and are posted on the MICA Meet & Assist website: https://mica-assist.com/

12.2. A person who is not a party to any contract governed in whole or in part by these Conditions (save for any employee, Greeter or sub-contractor of MICA Meet & Assist) has no right to enforce or have the benefits of any term or conditions.

12.3. The terms contained in each clause or sub-clause of these Conditions are separate and distinct in that each of them may be enforced separately. The parties agree that if any clause or sub-clause shall be adjudged void or ineffective for whatever reason, but would be adjudged valid and effective if part of the wording thereof was deleted, the clause or sub-clause shall apply with such modification as may be necessary to make it valid and effective and shall not invalidate any other Conditions.

12.4. These Conditions shall be subject to the Laws of Germany and the parties hereby submit to the non-exclusive jurisdiction of Germany.


Last updated: June 22, 2025 | Mica-Assist Team